Privacy Policy

    Last updated: 12 August 2025

    1. Who We Are

    We are Zavlone Ai Limited ("Zavlone", "we", "our", "us"), registered in England and Wales (Company No. 17270621). Our address is 1 Kingsland High St, London.

    We are a "data controller" under UK data protection law.

    2. The Information We Collect

    We may collect:

    • Contact details (name, job title, email, phone)
    • Organisation details (company name, role, sector)
    • Account information (login credentials)
    • Usage data (how you use our services)
    • Content you upload (meeting recordings, transcripts, notes)
    • Marketing preferences

    We may also collect information automatically via cookies and analytics tools.

    3. How We Use Your Information

    We use your information to:

    • Provide and maintain our services
    • Manage your account and subscriptions
    • Send service updates and marketing (where permitted)
    • Improve our products and develop new features
    • Comply with legal obligations

    4. Legal Bases for Processing

    We process personal data under the following legal bases:

    • Contract – to provide services you have requested
    • Legitimate interest – e.g., to improve services or prevent fraud
    • Consent – e.g., for sending certain marketing communications
    • Legal obligation – to comply with law

    5. Marketing

    We may send you marketing emails about our services and research content. You can opt out at any time by clicking "unsubscribe" or contacting us.

    6. Sharing Your Data

    We may share your data with:

    • Service providers (e.g., hosting, payment processing, analytics)
    • Legal and regulatory authorities if required by law
    • Prospective buyers if we sell or merge our business

    We do not sell your personal data.

    7. International Transfers

    We may transfer your data outside the UK (e.g., to cloud servers). Where we do, we ensure appropriate safeguards are in place, such as standard contractual clauses or adequacy decisions.

    8. Data Retention

    We keep your personal data only as long as necessary for the purposes we collected it for, including satisfying legal or reporting requirements.

    9. Your Rights

    Under UK GDPR, you have the right to:

    • Access your personal data
    • Correct inaccurate data
    • Request deletion ("right to be forgotten")
    • Restrict or object to processing
    • Data portability
    • Withdraw consent at any time
    • Complain to the UK Information Commissioner's Office (ICO)

    10. Cookies

    We use cookies for functionality, analytics, and marketing. You can manage cookies via your browser settings.

    11. How to Contact Us

    Email: contact@zavlone.com

    Post: Zavlone Ai Limited, 1 Kingsland High St, London